Reports & Audit 3 min read
Using the audit trail
The Audit Trail records every significant action taken in Folelse — who created, edited, or deleted a record, when, and what changed. It is immutable and cannot be edited or deleted.
What is logged
- Record creation, editing, and deletion across all modules.
- Login events (successful and failed).
- User invitations, role changes, and deactivations.
- Plan and billing changes.
- Policy publications and acknowledgements.
- SSO configuration changes.
- Data exports.
Viewing the audit trail
- 1 Go to Dashboard → Audit Trail.
- 2 Filter by user, action type, date range, or module.
- 3 Click on any entry to see full details including the before and after values of any changed field.
Exporting audit logs
Click Export on the Audit Trail page to download a CSV of the filtered log. This is useful for ICO investigations, internal audits, and SAR responses where you need to show what happened to a specific person's data.
The audit trail is retained for a minimum of 3 years. For NHS organisations, consider exporting annually and storing a copy in your document management system as part of your IG records.
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